Invoices In. Approvals Done. Nothing Typed Twice.
Velocita Docs captures invoices from email, mail, and vendor portals, reads the data automatically, routes each one through your approval chain, and exports to your accounting system with the line items intact.
Request a Free Proof of ConceptMost AP time is spent moving paper, not managing money
An invoice arrives, gets printed, walks to a manager's desk, sits there, comes back with initials, and finally gets keyed into the accounting system by hand. Multiply that by every vendor, every month. The result is late payments, duplicate payments, missed discounts, and a team that spends its days on data entry instead of oversight.
From inbox to general ledger with the paper trail built in.
Capture invoices from every channel
Emailed PDFs, scanned paper, and vendor portal downloads all land in one intake queue. Machine learning reads vendor, invoice number, dates, totals, and every line item, so your team verifies instead of types.
Match against purchase orders and receipts
Two-way and three-way matching flags quantity and price differences before anyone approves. Duplicate invoice numbers are caught automatically.
Route approvals by department and dollar amount
Invoices go to the right approver based on your rules. Reminders escalate when they sit too long. Approvers can review and sign off from a phone.
Export to your accounting system
Approved invoices post to QuickBooks or your ERP with GL coding and line-item detail intact. The image, the data, and the approval history stay linked and searchable for audit.
Your approval chain. Your chart of accounts. Your accounting system.
A township with one bookkeeper and a board that approves monthly has different needs than a company with six departments and a controller. Velocita Docs configures capture, matching, and routing around the way your finance team already works, then removes the manual steps.
- Approval tiers follow your spending authority and department structure
- GL coding rules learn from how your team codes recurring vendors
- Integrates with QuickBooks and other accounting platforms
- Retention schedules keep invoices exactly as long as your auditors require
We'll build it before you commit to anything.
Send us a batch of real invoices and your approval matrix. We'll show you the extraction accuracy, the routing, and the export to your accounting system before you sign anything.
Request a Free Proof of ConceptOften paired with Accounts Payable
HR & Employee Records
Expense reports, timesheets, and reimbursements route through the same approval engine.
Learn moreE-Form Automation
Purchase requisitions and check requests start as digital forms that feed straight into AP.
Learn moreDocument Scanning & Imaging
Digitize years of paid invoice files so every historical payment is searchable alongside the new ones.
Learn moreSend us a stack of invoices. We'll show you how fast they move.
No generic demo. No contract. Just a real conversation and a proof of concept built around your